It is often thought that a strategy day, seminars, or conferences are another unimaginative workday filled with loads of information, where the company’s management wants to see the employees some “new idea”. But actually, these events serve as platforms for knowledge exchange, professional growth, and networking, all of which are essential for staying competitive in today’s fast-paced world.
Our team makes an effort by turning old-fashioned seminars and conferences into an event that helps participants to better memorize the company’s message or strategy! There are a lot of ways to achieve this and there’s a huge amount of small things and details that one needs to think about when organizing a successful event. The more professionally it is done the better the result. The most important thing for making an event a success at a reasonable budget is early and detailed planning.
Below we have listed examples of what should be considered in organizing workshops and conferences.
Project management:
- Budgeting and monitoring
- Procurement and selection of suitable partners
- Finding the venue and making the necessary arrangements
- Creating a website and managing online information
- Event marketing activities, public relations, information materials and media relations
- Organizing conference secretariat and information desk
- Registration of participants (via e-mail or online)
- Transport (flight, ship or bus tickets, transfers)
- Booking accommodation
- Catering
- Creating sponsorship packages and finding potential supporters.
Technical implementation of the conference:
- Conference equipment and various visual aids
- Video and photographer
- Simultaneous interpretation service
- Online (live stream) Broadcasting
- Providing WiFi access for conference participants.
Entertaining program:
- Creating an entertainment program
- Organizing gala dinners and receptions
- Organizing and conducting exciting local tours.
Feel free to send us an email info@frankevents.ee and let’s meet for a free consultation!